AI Agent · Founders · Managers · Consultants · Remote Teams

ZoomSync AI - AIMeeting Assistant That Joins Your Zoom Calls, Takes Notes, and Delivers Summaries Automatically

Your calendar is full. Your attention is split. Someone needs to take notes.

ZoomSync AI syncs with your Google Calendar, auto-joins every Zoom meeting, captures everything in silent or active mode, and delivers a structured meeting summary automatically - to whoever needs it, in whatever format you use.

Syncs with Google Calendar - detects and joins Zoom meetings automatically
Silent mode: listens and takes structured notes without joining as a participant
Active mode: joins as a voice agent, responds based on your per-meeting instructions
Minutes of Meeting delivered to email recipients automatically after every call
Per-meeting configuration - custom instructions, different templates, different recipients
24/7
Joins meetings at any hour
200
Credits/month - start free
2 Modes
Silent · Active
0 Setup
Calendar sync does it all
ZoomSync AI Meeting Assistant - dashboard with upcoming Zoom meetings
ZoomSync
Calendar Synced · 3 Meetings Today
AI Assistant
3
Meetings Today
12
Summaries Sent
ON
Active Mode
Join my 3pm client review meeting in silent mode. Focus on action items and decisions.
✅ Meeting Detected - Client Review · 3:00 PM 🔇 Silent Mode enabled 📋 Custom instruction saved: Action items + decisions 📬 Summary will be sent to: you + client@company.com Ready to auto-join at 3:00 PM.
What happened in yesterday's standup?
📊 Standup Summary - Yesterday · 15 min ✅ 3 action items captured ⚠️ 2 blockers flagged (backend deploy, API rate limit) 👤 Owners assigned: Dev team + Ops 📬 MoM delivered to all attendees
Calendar SyncedAuto-Join Ready📬 MoM Enabled
Auto-Join
24/7
Summary
Instant
Calendar Sync

Google Calendar Sync - ZoomSync Detects Every Zoom Meeting Automatically

Connect your Google Calendar once. ZoomSync monitors it continuously, detects every upcoming Zoom meeting from your calendar events, and prepares to join automatically. No manual setup per meeting. No copy-pasting Zoom links. No missed calls because you forgot to start the note-taker.

ZoomSync · Calendar SyncLive
Connect my Google Calendar to ZoomSync.
📅 Google Calendar connected! ✅ 3 upcoming Zoom meetings detected: 1. Client Review · Today 3:00 PM 2. Team Standup · Tomorrow 9:00 AM 3. Product Demo · Friday 2:00 PM ZoomSync is ready to auto-join. Configure each meeting below.
Calendar Connected 3 Meetings Detected Auto-Join Ready
Silent & Active Modes

Two Modes - Invisible Note-Taker or Active Meeting Participant

Silent Mode: ZoomSync joins the meeting invisibly, listens to everything, and takes structured notes - without appearing as a participant or interrupting the flow. Active Mode: ZoomSync joins as a voice participant, responds to questions, contributes based on your custom instructions, and ensures nothing important goes unaddressed. Set the mode per meeting - different meetings need different levels of AI involvement.

ZoomSync · Mode SelectionLive
Set Client Review to silent mode and Team Standup to active mode.
✅ Modes configured: 🔇 Client Review (3:00 PM) - Silent Mode • Listens and captures notes only • Invisible to participants • Focus: decisions + action items 🎤 Team Standup (9:00 AM) - Active Mode • Joins as voice participant • Asks clarifying questions on blockers • Confirms action item owners Both meetings ready for auto-join.
Silent Mode Set Active Mode Set Per-Meeting Config
Custom Instructions

Custom Instructions Per Meeting - Every Call Gets a Different Brief

A client call needs action items captured. A technical review needs architectural decisions logged. A sales call needs objections and next steps noted. ZoomSync lets you write specific instructions for each meeting - so the notes and summary you get back are actually useful, not generic. One instruction field per meeting. Saved and reusable for recurring meetings.

ZoomSync · Custom InstructionsLive
For the Client Review: Focus on action items and who owns each one. Note any technical decisions made. Flag anything requiring follow-up.
📋 Custom instructions saved for Client Review: ✅ Focus areas: • Action items with owners • Technical decisions • Follow-up items flagged 📝 Template: Project Review MoM 📬 Recipients: you + client@company.com Instruction will be applied when ZoomSync joins at 3:00 PM.
Custom Brief Applied MoM Template Set Recipients Configured
Meeting Summary

Automatic Meeting Summary - Structured MoM Delivered to Your Inbox

After every meeting ends, ZoomSync generates a structured summary using your preferred Minutes of Meeting template and sends it automatically to your specified recipients. No manual write-up. No chasing attendees for notes. The summary is in your inbox before you've moved on to the next meeting. Choose from pre-built MoM templates or create your own. Select email recipients per meeting.

ZoomSync · Meeting SummaryLive
📊 Meeting Summary - Client Review · 45 min 👥 Attendees: You, Sarah K., Dev Team 📌 Key Decisions (3): 1. New dashboard design approved 2. API migration pushed to Q2 3. Budget increased for mobile phase ✅ Action Items (5): • Sarah: Finalise wireframes by Friday • Dev: API docs ready by Monday • You: Schedule stakeholder sign-off • QA: Begin regression testing • Design: Mobile mockups by next Wed ❓ Open Questions (2): • Third-party integration timeline TBD • Legal review on data handling 📬 Delivered to: you + client@company.com
MoM Delivered 5 Action Items Sent in 90 Seconds

Experience ZoomSync AI - Pick a Real Meeting Scenario

See how ZoomSync handles a real meeting from join to summary delivery.

ZoomSync
AI Meeting Assistant · Active
📅 Calendar Synced
You
Enable ZoomSync for my 3pm Client Review. Silent mode. Focus on feedback points and agreed revisions.
ZoomSync
✅ Client Review · 3:00 PM - ZoomSync enabled Mode: 🔇 Silent Instruction: Capture feedback points + agreed revisions MoM Template: Client Meeting Recipients: you + client@company.com ⏳ Will auto-join at 3:00 PM.
ZoomSync
🎙 Joined Client Review at 3:00 PM Silent mode active - capturing notes... 📝 Real-time capture: • Client raised 3 feedback points on dashboard layout • Agreed: Sidebar navigation redesign by next sprint • Agreed: Add export-to-PDF feature to analytics • Revision: Homepage copy needs simplification
ZoomSync
📊 Meeting ended - Summary generated ✅ 4 feedback points captured ✅ 3 agreed revisions logged ✅ Action items assigned with owners 📬 MoM delivered to you + client@company.com Delivered in 90 seconds.

Auto-join my next Zoom call

User has a 3pm client review meeting detected from Google Calendar. ZoomSync is enabled in silent mode with instruction: 'Capture all feedback points and agreed revisions.' Meeting starts - ZoomSync joins automatically. During the call, structured notes captured in real time. Meeting ends - MoM summary email sent within 2 minutes to the user and client contact.

Status - This Scenario

Calendar Synced
Meeting Detected
Silent Mode Active
Summary Delivered
Auto
Join Time
Silent
Mode
2 min
Summary

ZoomSync AI - Built for Everyone Who Has More Meetings Than Time

Founders & Executives

CEOs · CTOs · Directors · VPs

Your calendar is the most contested resource in your company. ZoomSync attends the meetings that don't need your full presence, takes structured notes, and delivers summaries - so you can be present where it matters and informed everywhere else.

Executive meetingsBoard summariesInvestor callsStrategic reviewsDelegation support

Managers & Team Leads

Product Managers · Team Leads · Project Managers

You run standups, reviews, retrospectives, and one-on-ones daily. ZoomSync captures every action item, decision, and blocker from every meeting - so you spend your time managing outcomes rather than writing meeting notes and chasing people for updates.

Standup summariesSprint reviewsRetrospectives1-on-1 trackingAction item logging

Consultants & Freelancers

Independent Consultants · Agencies · Client-Facing Professionals

Client meeting notes are billable time. Doing them manually is not. ZoomSync captures structured notes from every client call and delivers a professional MoM summary automatically - protecting you from disputes about what was agreed, and freeing you from the post-call write-up.

Client callsProposal reviewsProject kickoffsStatus updatesDispute protection
How It Works

Set Up Once. ZoomSync Handles Every Meeting After That.

01

Connect Your Calendar

Connect Google Calendar to ZoomSync. It immediately detects all your upcoming Zoom meetings. One-time setup.

⏱ 2 minutes once
02

Configure Per Meeting

Choose Silent or Active mode. Add custom instructions. Select your MoM template and email recipients. Done in 30 seconds per meeting.

⏱ 30 seconds per meeting
03
★ KEY STEP

ZoomSync Joins Automatically

At meeting time, ZoomSync joins automatically using your Google Calendar link. Captures everything in silent or active mode, based on your instructions.

⏱ Fully automatic
04

Receive Your Summary

Meeting ends. ZoomSync generates your MoM and emails it to your recipients within minutes. No action needed from you.

⏱ Within 2 minutes

Trusted by Teams Who Value Structured Meetings

Enterprise-grade meeting assistant with full data isolation.

User-Scoped Data Isolation
Silent & Active Modes
Google Calendar Sync
Automatic MoM Delivery
24/7 Always-On Coverage
Free to Start

Frequently Asked Questions About ZoomSync AI

Everything you need to know about AI-powered meeting notes and summaries.

You should use ZoomSync AI when you want automatic meeting notes, summaries, and optional live participation without attending every meeting yourself or relying on manual note-taking. ZoomSync is particularly valuable when you have back-to-back meetings where full attention is required in one and note-taking is needed in another, when you need consistent, structured meeting summaries rather than personal notes that vary in quality, or when you want meeting outcomes delivered automatically to stakeholders who did not attend. For recurring team meetings, the consistency of AI-generated structured summaries using your preferred MoM template is significantly more reliable than manual notes.
ZoomSync AI continuously monitors your Google Calendar for upcoming Zoom meetings. When a meeting is detected, ZoomSync automatically joins using your selected MIA voice agent - no manual action required. Once in the meeting, ZoomSync operates in either silent mode (listening and note-taking only, invisible to other participants) or active mode (joining as a voice participant, able to interact with the meeting based on your per-meeting instructions). After the meeting ends, ZoomSync processes the captured content and generates a structured meeting summary, which is automatically delivered to your specified email recipients using your preferred MoM template.
ZoomSync AI requires: (1) Google Calendar access - to detect upcoming Zoom meetings from your calendar events. This is a read-only calendar connection that identifies meetings with Zoom links. (2) Zoom meeting join capability - ZoomSync joins meetings using the Zoom link from your calendar event. No Zoom API integration is required; it joins as a participant using the standard meeting link. (3) Email delivery access - to send meeting summaries to your specified recipients. ZoomSync does not require access to your email account; it sends summaries from its own delivery system to addresses you specify. All access is scoped per user for complete data isolation.
ZoomSync AI uses per-user scoped data isolation. All meeting recordings, notes, summaries, and configurations are stored and processed in a data environment that is strictly isolated per user account. No meeting data from your account is accessible to other users, and no cross-user data processing occurs. Meeting content captured in silent or active mode is processed to generate summaries and then stored securely within your account scope. You can disconnect Google Calendar access or disable ZoomSync for specific meetings at any time without affecting your other configurations. For enterprise deployments with specific data residency requirements, contact SuperMIA directly.
Yes - ZoomSync AI includes per-meeting configuration that gives you complete control over which meetings the agent joins and how it behaves in each one. From your ZoomSync dashboard, you can: enable or disable the agent for individual upcoming meetings, set the operating mode (silent or active) per meeting, provide custom instructions specific to that meeting (for example, 'focus on action items and decisions only' or 'note technical specifications discussed'), and specify different MoM templates or email recipients for different meetings. ZoomSync will not join any meeting that has not been enabled, giving you full control over its participation.
From your ZoomSync dashboard, upcoming calendar meetings are listed automatically. For each meeting, you see a toggle to enable or disable ZoomSync participation. You can also expand individual meetings to set custom instructions, choose silent or active mode, select the MoM template to use, and specify the email recipients for the post-meeting summary. Changes can be made up until the meeting start time. If you need to disable ZoomSync for a recurring meeting series, you can set a series-level configuration that applies to all future occurrences, with the option to override for individual instances.
Yes - custom instructions per meeting are one of ZoomSync AI's core features. For each enabled meeting, you can write specific instructions that tell the AI what to focus on. Examples: 'This is a client call - capture all commitments made and action items with owners and deadlines', 'Technical review meeting - document any architectural decisions and open questions', 'Sales call - note objections raised and next steps agreed'. In active mode, these instructions also guide how ZoomSync participates in the conversation. Instructions are saved per meeting instance and can be templated for recurring meeting types.
Yes - Google Calendar access can be disconnected from your ZoomSync settings at any time. When disconnected, ZoomSync will no longer monitor your calendar for upcoming Zoom meetings and will not join any future meetings automatically. Any meeting summaries already generated and delivered are not affected by disconnecting calendar access. You can reconnect your Google Calendar at any time to resume ZoomSync's automatic meeting detection. ZoomSync can also be temporarily paused without disconnecting your calendar - useful for periods when you prefer to manage meetings manually without losing your configuration.
Your next meeting starts in 15 minutes. ZoomSync is ready.

Stop Taking Notes in Meetings. Start Being Present.

ZoomSync AI joins every Zoom meeting, captures everything, and delivers structured summaries automatically - so you can focus on the conversation, not on writing it down.

Free to start. 200 credits/month. Google Calendar sync in 2 minutes. No credit card needed.

Google Calendar SyncAuto-Join ZoomSilent & Active ModesCustom InstructionsAutomatic MoM DeliveryUser-Scoped Data IsolationStart Free
Related Articles

Meeting & Voice AI Reads

Discover how AI-powered voice and meeting tools are reshaping business communication.

View All Articles